Advance Planning & New Business operates within Office Technology Deployments. OTD is responsible for deploying essential technology for Facebook infrastructure and operations. Advance Planning and New Business implements new and strategic programs, maintains EE Technical Guidelines, and manages Specialty projects. We partner with internal and external stakeholders to ensure transparent change management.
We are looking for a Program Coordinator to work with the APNB (Advance Planning & New Business) team within Office Technology Deployments. The program coordinator will be working with cross functional partners to coordinate new and ambiguous projects. The PC will be responsible for creating, tracking, and closing out all open tasks related to changes and to ensure proper visibility across all teams.
The ideal candidate for this role will be a professional who can think strategically, adapt quickly, and rapidly earn credibility with all levels of the organization. This person will need exceptional communication and planning skills. They will also be a strong team player, highly motivated, and take initiative in all situations. This role requires an individual who thrives in ambiguous situations and who can lead without authority.
Work with the Advance Planning Program Manager on specialty projects and maintain organized program workbooks, meeting notes, business cases, etc.
Ensure that all action items are documented and completed in a timely manner, as well as provide updates to all stakeholders on action items
Attend vital meetings with stakeholders and maintain a list of action items
Engage with cross-functional teams to identify scope, constraints, dependencies, and risks associated with any requested changes
Work with all team members to identify potential problems and solutions, as well as improvements to existing processes
Work with OTD teams to create, update, and maintain internal pages using Markdown and/or Markup Syntax
Work with OTD teams to create intake forms, as well as providing suggestions on ways to streamline processes
1+ years of experience in program or project coordination/management (Required)
1+ years experience in change management
Demonstrated ability to use critical thinking to achieve goals
Strong organizational skills
Strong stakeholder management skills
Strong understanding of GSuite, Dropbox, MS Office