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Administrative Assistant (INTL)

We are seeking an experienced administrative assistant to support 1 VP and 1 Director.

The right person will be able to manage a heavy workload efficiently and have a great ability to forge strong relationships with co-workers across the globe. Being able to cope in an incredibly fast paced environment with a variety of personalities is essential as is being able to adapt to the company's working culture with its many different methods of internal communication. We are seeking someone who is organised, masterful problem-solver and an organizational force given complex calendarying and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Facebook ecosystem. 

 

This is a full time position, based in Tel Aviv.

 

Responsibilities include:

  • Schedule all internal and external meetings across different time zones, while making decisions on priorities and importance of the meeting requests
  • Managing all aspects of international travel
  • Create and submit accurate expense reports on a timely basis
  • Coordinate work anniversaries/Birthdays celebrations
  • Managing and welcoming visitors from global offices and providing an ad hoc support if required
  • Ensure email groups, aliases, and administrative systems are maintained and current 
  • Build cross functional relationships between teams
  • Assist with creative internal team offsites and constantly searching for new and exciting ways to strengthen team culture
  • PO management, Raise POs in line with procurement policy and review invoices for accuracy prior approving
  • Coordinate set up of new vendors 
  • Track & pro-actively post in internal groups, manage agendas for multiple team meetings.
  • General office Duties as needed

 

Skills

  • 4+ years of experience providing administrative support to 1 or more executives
  • 4+ years of experience coordinating travel logistics on behalf of 1 or more executives
  • 4+ years of calendar management and expense report management experience for 1 or more executives
  • Must be flexible and able to quickly react to last minute changes
  • High-level of attention to detail and accuracy
  • Experience prioritizing multiple projects & meet deadlines
  • Excellent writing and communication skills
  • Experience with Microsoft Office
  • Knowledge and experience organising small and large off-site events
  • Experience with scaling space management and planning to accommodate regular growth amongst teams
  • Be self-directed and take initiative
  • Constantly searching for new and exciting ways to strengthen team programs and improve current processes
  • Ability to effectively interact with all levels of the organisation and build successful relationships

Education

BA/BS preferred

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