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Administrative Assistant (8727587)

Office Support Role - Contingent

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.

The Office Support Role will work very closely with and support the Data Center Site Coordinator to ensure all facets of the day-to-day operational needs are met. This is a contingent worker part-time role based at Facebook's Data Center in Luleå, Sweden.
 

 

RESPONSIBILITIES:

  • Assist Site Coordinator with day to day tactical work and office support
  • Support the Site Coordinator in regards of visits and tours (internal and external)
  • Event Support (internal and external)
  • Support coordination of onsite catering
  • Support Facebook onsite branding (posters, Swag etc.)
  • Help maintain relevant site documentation
  • Support the Site Coordinator in regards of activities for remote partner teams (Recruiting, PR, Learning & Development etc.)
  • Support set-up, moves, and configuration changes in the office landscape
  • Support Site Coordinator with executing smaller site-specific office projects
  • Perform regular checks and audits of all conference rooms and other office areas, and work with involved teams as required to address issues seen
  • Assist with furniture inventory and office refresh
  • Mail Distribution (package pick up) and desk drops

 

Minimum QUALIFICATIONS:

  • 1+ year experience working with office support or equivalent role
  • Ability to plan and organize your own work
  • Ability to work independently as well as collaboratively
  • Experience with Microsoft Office suite (specifically Excel, PowerPoint and Word)
  • Clear and effective communication
  • High-level of attention to detail and accuracy
  • Fluent in English and Swedish
  • Ability to handle confidential information

 

 

Preferred Qualifications:

  • Event planning experience
  • A self-starter and adaptable to a dynamic environment
  • Driving license
  • Experience with Facebook groups

 

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